Privacy Policy

We may collect, use, store and process the following categories of personal information, depending on your relationship with Zeon:

Customers and business partners
•Contact details: name, company name, position, postal and email addresses, telephone numbers, fax numbers.
•Billing data: invoicing contacts, bank account identifiers, VAT/tax IDs (where they relate to a person/sole trader).
•Information related to inquiries and communications addressed to Zeon.

Suppliers and vendors
•Identification and contact details: name, company name, position, postal and email addresses, telephone numbers, fax numbers.
•Information related to inquiries and communications addressed to Zeon.

Job applicants
•Contact details: name, company name, position, postal and email addresses, telephone numbers.
•Demographic and association-related information: age and date of birth, place of birth, residency information, family member information, face photo.
•Educational background, qualifications, employment history, and professional references.
•Financial, immigration, or health-related information required by applicable employment laws.
•Any other information voluntarily provided in connection with a job application.

Shareholders or employees of shareholders
•Identification and contact details: name, company, position, date of birth, nationality, postal address, email address, fax numbers and telephone numbers.
•Identity verification information: copy of identification document, identification number, and proof of address (where required) and shareholder reference number.
•Financial information: bank account details for dividend payments and tax identification number.
•Information related to inquiries and communications addressed to Zeon.
•Any other information voluntarily provided in connection with shareholding activities.

Website visitors
•Contact details: name, company name, position, postal and email addresses, telephone numbers, fax numbers.
•Technical and website usage data: IP address, browser type, device identifiers, cookies, and interaction history.

We may also obtain personal information indirectly from public sources, references, or third-party intermediaries (e.g., recruitment agencies or distributors).

We collect personal information from a range of sources, including:

• Directly from you when you communicate with us or provide your details via forms, correspondence, or applications;
• From your employer or colleagues if you represent a corporate client, supplier, or business partner;
• Automatically through cookies and similar technologies when you visit our websites;
• From public registers, professional databases, governmental authorities, or background check providers where legally permitted.

We use personal information for the following purposes, in accordance with applicable data protection laws:

• Client and business relationship management:
administering sales, customer service, procurement, and related contractual arrangements.

• Marketing and communications:
providing information about Zeon’s products, technologies, events, and business opportunities.

• Supplier and vendor management:
evaluating the suitability and quality of goods and services.

• Recruitment and human resources:
assessing job applications, making hiring decisions, and complying with employment obligations.

• Shareholder administration and corporate governance:
maintaining shareholder registers, verifying shareholder identity, administering shareholdings, processing dividend payments, managing shareholder reference numbers, organising and administering general meetings (including voting and proxy management), distributing annual reports and corporate communications, handling shareholder inquiries and complying with corporate, securities and tax law requirements.

• Compliance and risk management:
meeting legal, regulatory, and audit requirements, preventing fraud, and protecting Zeon’s legitimate interests.

• IT and security management:
maintaining the integrity and security of our systems, networks, and facilities.

• General business operations:
accounting, record-keeping, research, and internal administrative purposes.

We rely on the following legal bases under Article 6 GDPR, depending on the context of our relationship with you:

• Consent: when you have freely given your consent for one or more specific purposes, such as receiving electronic marketing communications or accepting optional website cookies.

• Performance of a contract: when processing is necessary to enter into or perform a contract with you or your organisation (for example, to supply or receive products or services, or to evaluate job applications).

• Legal obligation: when processing is required to comply with laws to which Zeon is subject, such as employment, accounting, or regulatory record-keeping obligations.

• Legitimate interests: when processing is necessary for Zeon’s legitimate business interests or those of a third party, provided such interests are not overridden by your fundamental rights and freedoms.

• Vital interests: in rare circumstances, where processing is necessary to protect someone’s life or physical safety.

When processing is based on legitimate interests, Zeon performs and documents a balancing assessment to ensure that your rights and freedoms are respected.

The table below shows how Zeon applies these legal bases to specific categories of processing:

We may process limited categories of sensitive personal information, such as health data, or other information revealing racial or ethnic origin or union membership, only where necessary and where permitted by law (e.g., to comply with employment, health, or safety requirements).

We may share personal information with the following categories of recipients:

• Other Zeon Group companies, including wholly or majority-owned subsidiaries of Zeon Corporation, for internal administrative and operational purposes;
• Authorised distributors, trading companies, and agents supporting sales, logistics, and marketing;
• Service providers that perform services on our behalf, such as IT, data hosting, transport, insurance, legal, and financial advisors;
• Regulatory authorities, courts, and governmental bodies, where disclosure is required by applicable law; and
• Business transferees or successors, in connection with a merger, reorganization, or sale of assets.

All recipients are required to process personal information in compliance with applicable data protection laws and Zeon’s contractual safeguards or Zeon Group companies’ internal policies.

Our websites may use cookies and similar tracking technologies to enhance your browsing experience, analyse website performance, and tailor content. Cookies collect limited data such as IP addresses, device identifiers, and browsing behaviour. You may control or delete cookies through your browser settings. If you block essential cookies, some parts of our website may not function properly.